Privacy Notice – Candidates

Under the General Data Protection Regulation (GDPR) we are required to provide you with specific information relating to the personal data that we collect from you and use during the recruitment process.

This Privacy Notice should be read in conjunction with our Privacy Policy which can be found on our website.


Why we need to collect, process and hold your data?

There are a number of reasons why we need to collect, process and hold your data:

  1. As your potential employer, we will have legitimate interests in collecting and using data in order to communicate with you during the recruitment process and to assess your suitability for the role that you applied for.
  2. We may need your details in order to establish, exercise or defend a legal claim.


What personal data do we need from you?

During the recruitment process we will collect, store and process the following personal data:

Full Name Contact telephone numbers Previous employment details
Address Right to Work details Equal opportunities information
Contact email address Qualifications


Who has access to your personal data?

We are committed to restricting access to personal data to just those individuals who may need it to meet their or the company’s obligation.  For us this means:

The Company Directors Recruiting Managers
Your potential Line Manager


Who do we share your personal data with outside of the company?

In order to fulfil our regulatory and contractual obligations we will need to share your personal data with third parties outside of the company. We have also chosen to outsource some of our operational requirements and our outsourced suppliers also need access to your personal data.  In all cases we have committed to limiting the personal data that we share to only that which is necessary for them to be able to carry out the function we have contracted with them to perform.  However, we take your privacy seriously and will therefore, never sell your personal data to anyone and will take precautions to keep it secure.  Your data may be shared with:

Beststart HR – HR Consultancy




How long do we retain your personal data?

We will retain all your personal data for the duration of the recruitment process and then for a further 6 months to enable us to establish, exercise or defend a legal claim.  After 6 months, all data will be deleted.

What rights do you have as an employee under the GDPR?

You have 8 rights under GDPR regarding the personal data we hold.  These are detailed and explained in our Privacy Policy which is available from the Managing Director.

What to do if you believe that the information we have collected and are using is incorrect?

It is important for both you and us that we hold up to date and accurate information and that the accuracy is maintained.  If you become aware of any inaccuracies or you change your contact details, it is your responsibility to bring this to our attention as quickly as possible.

What to do if you have a concern or complaint about how we store, use or share your personal data?

Initially, we would encourage you to raise this with your line manager, who should be able to resolve the matter quickly and informally. If following this you do not believe that your concern has been adequately addressed, then you should raise your complaint in writing to the Data Controller. All complaints will be handled within the statutory guidelines.

In the unlikely event that we have been unable to address your concern internally, you may call the Information Commissioner’s Office helpline on 0303 123 1113.

Useful Information

Our Data Controller is: Matt Purkiss-Webb, Managing Director